Who We Are

Fueled by passion, KAYALI was founded in 2018 by beauty mogul and fragrance fanatic, Mona Kattan. Translating to ‘my imagination’ in Arabic, KAYALI provides a modern fragrance experience inspired by Mona’s rich Middle Eastern heritage and the art of layering scents to help you create your mood; where sharing scents is a ritual and smelling good is both an act of goodwill and self-love. Mona collaborates with some of the world’s most renowned perfumers and sources the finest ingredients to create unique juices that are infinitely memorable, long-lasting, and cruelty-free. Each luxurious fragrance is an ode to true craftsmanship and tells a special story, from the addictive notes to the multi-faceted jeweled bottles. 

Our Mission

To make everyone feel like the diamond they are! To build a global community of fragrance lovers through the power of scent and by providing them with the most innovative & luxurious fragrances, education and sharing our Middle Eastern fragrance rituals with the world.

Summary

We are looking for a highly organised, pro-active, solutions-driven Traffic Manager. Driving from the engine room of production, the right candidate will conduct the pipeline across campaign, paid content, social, and marketing as a whole, from briefing to delivery.

Acting as the central nervous system of the department the Traffic Manager will own and drive workflow, visibility, resourcing coordination, timelines, task management, and delivery tracking across multiple concurrent projects and campaigns.

A deep understanding of Asana is essential. This person will lead the structure, hygiene, implementation, and optimisation of project workflows within Asana, ensuring teams remain aligned, accountable, and operationally efficient at scale.

The ideal candidate thrives in fast-paced environments, understands the realities of 360-degree production from our always on to high level campaign, and should be obsessed with process. Communication, clarity, and collaboration are key!

Essential Duties and Responsibilities

Workflow & Traffic Management

Own the day-to-day movement of content projects across the business

Manage timelines, dependencies, priorities, and delivery milestones across multiple simultaneous campaigns and shoots

Ensure all incoming requests are properly briefed, scoped, assigned, and scheduled before entering workflow

Flag bottlenecks, risks, resource clashes, delays, or pending approvals proactively

Monitor project status daily and drive accountability across teams to ensure deadlines are met

Support the prioritisation of business-critical and founder-led requests while maintaining wider team visibility

Asana Ownership & Operations

Act as the primary owner and gatekeeper of Asana workflows, structures, templates, and project hygiene

Build and maintain scalable project management systems within Asana across campaigns, shoots, content calendars, social deliverables, paid assets, and post-production pipelines

Create dashboards, trackers, calendars, status systems, automations, and reporting frameworks as we grow and departments become inter-connected

Ensure all tasks have clear owners, timelines, dependencies, deliverables, and approval stages

Improve visibility across departments through structured workflow management and reporting

Train and support teams on best practices and operational consistency within Asana

Resource & Capacity Planning

Maintain visibility across internal teams, freelancers, agencies, and production resources

Assist with scheduling of shoots, edit timelines, reviews, approvals, and delivery deadlines

Support workload balancing and help identify when additional freelance or production support is required ahead of the curve

Coordinate and offer solutions to cross-functional schedules across production workstreams operating concurrently and often in different locations globally

Approvals & Delivery Tracking

Build and manage approval timelines across stakeholders

Ensure feedback is consolidated, actionable, and delivered efficiently to relevant teams

Maintain clear visibility on versioning, deliverables, dependencies, and final outputs

Process Improvement

Identify challenges and opportunities in workflow gaps, communication, processes and operational systems

Help implement scalable systems and processes to improve efficiency, meeting budgets, ensure clarity, and output quality

Support the ongoing evolution of the production vertical and cross-functional operating structure

Requirements

5+ years experience in traffic management, operations, or project management within creative, agency, or brand environments

Advanced knowledge of Asana is essential

Strong understanding of creative production workflows across photo, video, social, paid, and digital content

Exceptional organisational and communication skills

Ability to manage multiple moving projects simultaneously under tight timelines

Calm under pressure with strong problem-solving instincts

Highly detail-oriented with excellent follow-through

Comfortable working across both high-level planning and granular operational detail

Strong interpersonal skills with the ability to communicate clearly and coordinate across multiple stakeholders, teams and departments

Familiarity with fast-turnaround content environments and active production workflows

Ideal candidate will have experience within luxury, beauty, fashion, lifestyle, or founder-led brands

Experience supporting global campaigns and social-first content ecosystems

Benefits

Premium Medical/Dental/Vision coverage

Find Your Magic Days

Volunteer Day

Professional Development Days

Birthday leave

Employee discounts Kayali products

Product gifting

Egg Freezing Benefits